Data Retention Policy

Last updated: October 13, 2026. This policy summarizes default retention windows for RubriCheck data categories.

Actual retention may vary by legal obligations, fraud prevention needs, and incident response requirements.

Evaluation Data

Saved evaluation results, assignment titles, and projects remain linked to your account so you can revisit feedback and track versions. They are retained until account data deletion is requested. Deleting a project moves its assignments to Recents.

Raw rubric and assignment inputs used for result recovery are stored for 24 hours. A linked checkout may extend recovery to seven days. Uploaded files and raw inputs are not included in the persistent assignment history. Browser drafts expire after 24 hours.

Actual Scores and Comments

Actual scores, comments, optional course and assignment details, the saved AI estimate, and your permission choices remain in your account until you delete the actual result or request account data deletion. Deleting an actual result keeps the AI evaluation. Quality validation and anonymized public case use each require a separate optional permission. You can withdraw either permission by editing the record and saving. Records are not published automatically. New evaluations also retain model and prompt identifiers and a fingerprint of the inputs for comparing repeated checks.

My Rubrics

After a successful signed-in check, your rubric text, structured criteria, and original rubric files are saved separately in My rubrics. Your 50 most recently used rubrics are retained across devices until you remove them, they are replaced by more recent rubrics, or account data deletion is requested. Guest previews and general criteria are not added to this library. The seven-day rubric processing cache is separate from the library.

Guest Previews

Guest preview inputs and results are stored for 24 hours so you can recover the summary and link the feedback to your account after email verification. Linked results follow the account history retention described above. A browser cookie and hashed browser usage marker last up to one year to enforce the one-preview limit. A hashed IP usage marker lasts 24 hours to limit repeat previews from the same network.

Usage and Security Logs

Technical logs and rate-limit counters may be retained for operational security, reliability analysis, and abuse detection, then deleted or anonymized according to system policies.

Billing and Entitlement Records

Subscription, top-up, and entitlement records are retained for the period needed for accounting, tax, chargeback handling, and legal compliance.

Deletion Requests

You can request deletion of eligible personal data through support. Some records may be excluded from deletion where retention is required by law, fraud prevention, or legitimate security interests.

Language settings and translations

Your site and grading language preferences are saved with your account until account data deletion. Translations use the existing AI provider and are cached for up to 24 hours. Translating a result does not change your saved original result or account preferences.